North America Smart Energy Week

POWERED BY

September 19-22, 2022
Anaheim Convention Center Anaheim, CA

FAQs

Frequently Asked Questions

Smart Energy Week, powered by industry-leading organizations the Solar Energy Industries Association (SEIA) and the Smart Electric Power Alliance (SEPA), is the largest gathering of renewable professionals in North America from industries including solar, smart energy, energy storage, wind, and hydrogen fuel cells, who are looking to grow their renewable portfolio for businesses and communities. Anchored by the flagship event, Solar Power International,  Smart Energy Week brings together an extensive alliance of renewable energy leaders for four days of networking, accredited educational events, and innovation that moves the industry forward.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

As the anchor event of Smart Energy Week, Solar Power International generates success for energy professionals and the global solar industry. SPI sets the standard for solar events as the fastest growing and largest energy event in North America as recognized by Trade Show Executive and Trade Show News Network. SPI has also been among the Gold 100 for eight years running and named the 2017 “Best Use of Technology” and the 2016 “Stickiest Show Floor” by Trade Show Executive for the innovative ways in which attendees stay engaged.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

With costs continuing to decline, energy storage deployment is rapidly expanding and Energy Storage International (ESI), co-located with Solar Power International, paves the way for greater integration between the energy storage, solar, and distributed energy markets. As the largest energy storage event in North America, ESI features 250 exhibitors and over 12,500 attendees drawn to energy storage technology and applications each year.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

Everything comes together in The Smart Energy Marketplace + Microgrid at SPI, ESI, and North America Smart Energy Week. The marketplace will include the entire solar, energy storage, hydrogen fuel cells, distributed wind, and smart energy microgrid landscape. The marketplace features a fully-functioning “live” microgrid, power conversion equipment, energy management systems, building and home smart energy products, electric vehicle charging stations, energy storage systems, and solar energy products—ultimately making the connection between solar, energy storage, hydrogen fuel cells, distributed wind, and smart energy.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

Hydrogen + Fuel Cells International is the premier gathering of green hydrogen and fuel cells technology professionals in North America, co-located with Solar Power International and Energy Storage International during Smart Energy Week. Experience the versatility of renewable hydrogen and fuel cell applications for utilities, microgrids, vehicles, and more.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

Electric Vehicle International (EVI) explores the integration of charging solutions and EV technologies into the modern grid firsthand. EVI leverages the expertise of the SEPA, SEIA, and key partners to deliver valuable experiences through the show floor theater and workshops.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

More project developers are offering a combination of solar, wind, and energy storage solutions to their utility, government, and commercial & industrial customers. Demand for hybrid solutions is growing and there is no better place to find this intersection of utility-scale wind, distributed wind, energy storage, microgrids, and solar power than at Wind Energy International.

Registration to Smart Energy Week gives you access to SPI, ESI, Smart Energy Marketplace + Microgrid, Hydrogen + Fuel Cells International, Wind Energy International, and Electric Vehicle International.

Solar Power Events Code of Conduct
Solar Power Events is committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, race, ethnicity, religion, national origin, or other protected characteristics. We expect all attendees, media, speakers, volunteers, venue staff, and exhibitors to help us ensure a safe and positive experience for everyone. This Code of Conduct outlines our expectations for behavior, as well as the consequences for unacceptable behavior.
CODE OF ETHICAL CONDUCT:
Be considerate, respectful, and collaborative. Refrain from demeaning, discriminatory, or harassing behavior and speech Be mindful of your surroundings and of your fellow participants. Alert event venue security or SETS staff if you notice a dangerous or harassing situation or someone in distress.
UNACCEPTABLE CONDUCT:
All who participate in the event deserve respectful treatment, regardless of the capacity in which they are attending. Unacceptable behaviors include: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. Solar Power Events defines harassment to include: offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; unwelcome physical contact or sexual attention. Attendees often combine professional activities with social interaction and while Solar Power Events encourages such networking and strengthening of connections between participants, Solar Power Events reserves the right to remove anyone whose social attentions become unwelcome to an attendee or exhibitor, who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event. Event participants are not permitted to bring firearms to the event.
CONSEQUENCES OF UNACCEPTABLE BEHAVIOR:
Unacceptable behavior will not be tolerated at the events whether by (including but not limited to) attendees, media, speakers, volunteers, organizers, venue staff, sponsors, or exhibitors. Anyone asked to stop unacceptable behavior is expected to comply immediately. Solar Power Events, at its discretion, may bar those who violate this code from continued attendance or participation in some or all of the events, without refund of any fees paid, and may in appropriate circumstance bar violators of this code from attendance or participation of future events.What is the dress code?

Attendees should come in business/business casual attire.

No infants or children under the age of 18 are allowed on the exhibit floor or in education sessions.

A professional photographer will be on site to document SPI, ESI, and Smart Energy Week and all affiliate events/activities. Photographs and video footage are the sole property of Solar Energy Trade Shows, LLC. By registering for and/or attending this event, you consent to being recorded or photographed for press or promotional purposes without limitation or compensation. All images submitted through any show management tool or device will be considered the property of Solar Energy Trade Shows, LCC upon submission and can be used for press and/or promotional purposes without limitation or compensation. All submitted pictures will be reviewed by show management for approval before use.

We reserve the right to modify this Privacy Policy at any time without prior notice. In the event that we update or modify this Privacy Policy, we will strive to post such updates or modifications on this Website for a period of thirty days following any such modifications, and the last date this Privacy Policy was updated will be indicated as the latest Effective Date at the top of this Privacy Policy. Therefore, you are advised to review this Privacy Policy occasionally, or at least every thirty days. Your continued use of this Website shall constitute your acceptance of the modified Privacy Policy.

I acknowledge that I participate in SETS events and activities at my own risk, and I agree to hold harmless, release, and discharge SETS, Solar Energy Industries Association, Smart Electric Power Alliance, and any sponsors or providers to any of them, from any and all claims, actions, damages, losses, costs, expenses and liability of any kind, including but not limited to any personal injury or property damage claims, liquor or dram shop claims, intellectual property infringement claims, privacy or security claims, and/or contract claims, that may arise out of my attendance at or participation in a SETS event or activity on or offsite, and agree to pay promptly for any injuries or damages. You agree to indemnify, defend, and hold harmless SETS, our partners, employees, agents, officers, directors, affiliates, third party vendors, and independent contractors against any damages, claims, or costs, in whole or in part arising directly or indirectly from your actions.

Smart Energy Week restricts exhibitors from hosting or participating in competing or conflicting events or activities that occur during official show hours. Exhibitors violating this policy will be subject to cancellation of their booth without refund and may not be invited to participate in future Smart Energy Week exhibitions. Booth Personnel are not permitted to promote the exhibiting company outside the contracted exhibit space. All marketing must remain within the contracted exhibit space. Marketing materials may not be placed on conference tables or other areas that are not within the boundaries of the booth, both inside and outside of the exhibit hall. Show management reserves the right to remove individuals or discard display materials that do not comply with these guidelines. Smart Energy Week has a zero-tolerance policy regarding suitcasing. Please note that while all meeting attendees are invited to the exhibit floor, any attendee who is observed to be soliciting business in the aisles or other public spaces, or in another company's booth, will be asked to leave immediately.

What is the Suitcasing? Suitcasing is a business practice in which unethical companies will gain access to an event by obtaining some type of event credential (attendee badge, expo-only badge, etc.) and then solicit business in the aisles or other public spaces used for the conference. This practice skirts the support of the organizer and the industry.

What can you do? Please report any violations you observe to the exhibits manager, other Smart Energy Week staff, or conference security. The exhibits manager will investigate all complaints of suitcasing. Smart Energy Week recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite, a restaurant, or any other public place in proximity to our event. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. It is for this reason Smart Energy Week must be informed of any hospitality suites, and expressed consent must be given prior to the event.

Registration costs vary. Please review the registration page for member/non-member costs, and what's included in each registration type. Registration for Smart Energy Week 2021 will open in mid-March.

To get the discounted member rate, you must be a member of SEPA and/or premium-level of national SEIA when you register. New membership takes up to 72 hours to process. You must be a member of SEIA and/or SEPA in good standing to receive the member rate for North America Smart Energy Week.
Join SEIA via email: membership@seia.org or by phone: 202-682-0556.
Join SEPA
via the online form: Membership Form or by phone: 202-857-0898.

Yes, we do offer a special student rate, but please note that we do not have any student scholarships available. To be eligible to receive the discounted rate, please submit a copy of your student ID and college advisor's contact information to customerservice@sets.solar. You will be required to present your valid student ID onsite to pick up your badge.

Before an invitation letter can be provided, you must register for the conference and payment must be received via credit card, check (in U.S. funds drawn on a U.S. bank) or wire transfer. At that point, an invitation letter will be provided through the online registration system or the Registration Resource Center. Once an invitation letter has been provided, the remaining requirements of VISA application, necessary documentation, embassy or consulate interviews, etc. are the sole responsibility of the attendee. Should the VISA application be denied or not approved in time to attend the event, SETS will refund the full registration fee back to the original credit card or by check if the original payment was provided by check or wire transfer. Simply email customerservice@sets.solar should you not be able to attend the event due to VISA application-related issues.

Elected Government Official at the state level or higher interested in attending Solar Power International or Energy Storage International are eligible to register at no cost. This complimentary pass includes everything that is included in a Full Conference registration. Please note that to qualify as a Government Elected Official you must be an Elected Official in government, through election. Employees working in the office of an elected official do not qualify. Please email customerservice@sets.solar in order to obtain the promotional code.

Smart Energy Week has negotiated discounted hotel rates to help you save money while you're in New Orleans, LA. These are the lowest rates available near the Convention Center. Orchid Events is the only verified housing vendor for Smart Energy Week. Please refer to our housing page to see rates and secure a reservation.

The mobile app will be live one week before Smart Energy Week. All attendees will receive an email with information about downloading the app.

Only Full Conference attendees will be able to receive the education slides. In order to gain access to the education slides, you need to download the mobile app. Full Conference attendees will receive special access to download the slides in the app, and can opt to have the presentation slides emailed as well.

Smart Energy Week no longer offers bulk badge pickup. In order to pick up any badge onsite you will need to have a copy of the confirmation email for that specific registration. Please keep in mind there is a reprint fee. To reprint a lost badge onsite, the registrant will be required to pay 50% of the badge value per reprint. The registrant must also have a valid government ID that matches the information on the badge to qualify for a reprint. Networking event tickets (such as for the Block Party or Welcome Reception) will not be reprinted for any reason. If you pick up a badge for another member of your company, it will be your sole responsibility to get the badge to that individual. Solar Energy Trade Shows is not liable for any badges or tickets after they have been printed.

Our Safely Connecting Initiative requires each of us, attendees, exhibitors, show management, and the city, to play a role in the safety of our shared experience.

For more information on all the ways we're keeping you safe this year, please visit our Safely Connecting Initiative.

Yes. All participants, including attendees, exhibitors, speakers, sponsors, and staff will need to provide proof of COVID-19 vaccination, or a negative COVID PCR test from no more than 72 hours prior to arrival. To keep the process efficient and touchless, proof of vaccination will be submitted and verified through a secure, online system. Masks will also be required on-site, per the Ernest N. Morial New Orleans Convention Center rules.

Falling in line with our policies, The City of New Orleans also requires individuals to show proof of a vaccine or negative COVID PCR test to enter restaurants, bars, and other indoor venues in New Orleans.

We recognize the importance of getting back to business in person and are committed to facilitating a safe and impactful event for the clean energy industry.

We anticipate regular COVID-19 pandemic updates between now and September, please check back soon for additional details.

Yes. We continue to work with local health authorities and monitor recommendation from the Centers for Disease Control and Prevention (CDC) for essential large group meetings and events.  In compliance with the health and safety recommendations, we will provide updates on occupancy levels, PPE & wearing masks, social distancing, cleaning protocols, and provide other important information.

Although many jurisdictions have lifted the mask mandate, MCCNO still requires masks to be worn. As an indoor event of tens of thousands, we want all our participants to be able to continue to do business safely. CDC strongly recommends everyone is vaccinated.

We anticipate regular COVID-19 pandemic updates between now and September, please check back soon for additional details.

Advanced registration is required this year. Onsite registration terminals are for badge pickup and registration record updates purpose only.

All personnel are required to accept the Smart Energy Week Terms and Conditions when registering. We may also require you to sign a COVID Self-Declaration form (which states that you have not received a positive COVID-19 test or have been exposed to COVID-19).

All personnel must pick up badge in person. Bulk badge pickup will NOT be allowed this year.

At registration, there will be a touchless process for getting your badge, 6 ft. between each registration terminal, and plexi-glass barriers between visitors and staff.

  • Seating with ample spacing between attendees.
  • Touchless hand sanitizers will be located throughout the building.
  • Meeting room furniture, surfaces and all equipment will be cleaned and disinfected throughout the day as needed.
  • A volunteer will be assigned to every education room.

Booths, Floor Traffic, Networking Areas

  • It is recommended for exhibitors to have an open designed booth and sanitized daily.
  • Food & beverage and networking areas to be developed with social distancing focus.
  • Eliminate areas where social distancing might prove difficult

Exhibitor Move-In/Out

  • Targeted move-in and move-out procedures with use of marshaling yard.
  • Increased security presence on trade show floor during exhibitor move-in.
  • Service desks will be regulated with health standards.

We encourage you to visit the website of the hotel you have booked for specific information on COVID-19 protocols.

Yes. Smart Energy Week staff, contractors, and vendor staff will be required to follow the same safety protocols, including use of personal protective equipment at all times, health queries, daily temperature checks, frequent hand washing, etc. Exhibitor-appointed contractors (EAC) and union labor will also be required to follow the safety protocols.

We will work in concert with our facilities’ security staff to manage health and safety precautions on site. If you develop symptoms during your stay or encounter any concerns about suspected COVID-19 cases while at the show, you are requested to remain in place and contact show management. The convention center has a team of certified emergency medical technicians (EMTs) available 24 hours a day. If alerted to a suspected case of COVID-19, security will direct the guest toward appropriate medical care through their EMTs, who follow the direction of local health authorities.

As of March 11, No. Please check back, this requirement may change.

No. There are several local venues available for testing.

No, as of May 12, 2021 Louisiana state and the MCCNO no longer require temperature checks to enter the building.

 

Information regarding booth availability, costs, expo hall hours, and more can be found on the exhibit page.

More than 700 exhibiting companies filled the exhibit floor in 2019. See who has already booked their booth for Smart Energy Week 2021. See who's exhibiting.What is the Exhibitor Service Kit?

The Exhibitor Service Kit consolidates all of the logistical information you need into one website. This information falls into three categories:
Show Management: The service kit includes important show management information such as the Exhibitor Rules and Regulations, Important Dates and Deadlines, and Exhibitor Liability Insurance Requirements. It also includes required show management forms such as the Booth Diagram Approval Form, Hanging Sign Approval Form, and Certificate of Insurance Form.
General Service Contractor (currently GES): The service kit includes information and order forms for the services provided by the show’s general service contractor, such as shipping, material handling, labor and equipment, and booth furnishings. It also includes required general service contractor forms such as the Notice of Intent to Hire an Exhibitor Appointed Contractor (EAC) and the Freight Questionnaire.
Vendors: The service kit includes the ordering forms for our vendors such as catering, floral, telecommunications, and lead retrieval.

The Exhibitor Service Kit will be available in June.

If you have used GES Expresso before, even for an event that is produced by someone other than Solar Energy Trade Shows, your username and password will remain the same. If you have forgotten your password, you can click “forgot my password” in the login portal. If you have forgotten your username, you need to contact GES Customer Service.

The Exhibitor Dashboard is your home base for all your exhibitor service needs. We have consolidated the myriad resources necessary to coordinate a successful event at Smart Energy Week into one portal. This should provide you with greater ease of navigating all the items that you need to coordinate.

To log into your Exhibitor Dashboard you will need both your Exhibitor ID and Password. Both are sent to you as part of your booth purchase confirmation email which is automatically sent to you upon completion of your booth application. The Exhibitor Dashboard will be listed under the Exhibit tab on solarpowerinternational.com.

You can access your Exhibitor Registration Portal through our Registration page or through your Exhibitor Dashboard. To login through our registration you will need to enter your company name and password. Your password is sent to you as part of your booth purchase confirmation email which is automatically sent to you upon completion of your booth application.

Smart Energy Week is a targeted show. For more information about what that means, please read the shipping 101 document. For our move-in date and time, please refer to the Target Move-in Map, which can be found in the service kit.

All move-in change requests must be submitted to the general service contractor, GES, via the Target Variance Request form in the service kit. Submission does not guarantee a target move-in change, as there are many considerations, such as proximity to freight doors, size of booth, and location in the exhibit hall. This is an application, and it must be approved by GES. You must receive formal approval from GES via the Target Variance Request form and be able to provide a copy of your approval onsite if asked. Permission granted by a GES Customer Service representative will not be accepted, as all requests must go through the Target Variance Request form. The form must be submitted by the deadline indicated in the service kit in order to be considered.

To change your booth contact’s information, please contact show management by emailing exhibitorservices@sets.solar or by telephone: 703-738-9473 and our Exhibitor Services Associate will be able to make the requested changes.

To redeem your Customer Invitations that come complimentary with your booth purchase simply log into your Exhibitor Registration Portal through our Registration page or through the Exhibitor Dashboard. Once you have logged in click on the Customer Invitations tab found at the top of the page which will direct you to your Customer Invitation management page. Instructions on how to disseminate and redeem your invitations will be found on that page.

Yes, after-hours parties can be held Wednesday, September 16, from 6 pm to 8 pm in the exhibit hall. An after-hours party form, which can be found in the service kit, must be completed and sent to Show Management for approval.

You can reserve a meeting room by completing the meeting room request form on the Smart Energy Week by clicking here.

Meeting rooms are available for non-exhibitors and non-sponsors starting June 1st at a non-exhibitor/non-sponsor rate. Meeting rooms are reserved on a first come first serve basis and being and exhibitor or sponsor gives you early access to reserve meeting space first.

Meeting room request must be made by the company who will be using the space. Meeting rooms cannot be reserved on behalf of other companies.

There is no limit to how many meeting rooms one company can reserve.

We ask that each meeting room request submitter provides an onsite contact. Often the person completing the request form is not the person who will be onsite coordinating. We want to make sure we can reach an onsite contact in case additional communication is needed.

F&B and AV are not included in the cost of the meeting room. F&B and AV are the responsibility of the company and should be coordinated with the property where your meeting room is reserved.

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